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Making the Outlook interface less white and bright – HowTo-Outlook – Software tip

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Conditional formatting is a way to make the incoming messages that meet defined conditions stand out in the message list by using color, fonts, and styles. For example, a conditional rule can specify that all messages sent from your manager appear in red text in the message list. If you want to make further changes to the body of your email messages, change the default font or text color for email messages. Note: Beginning with Microsoft Outlook , the Organize feature that enabled you to create conditional text formatting rules for email messages was removed.

Conditional text formatting is now accessed in the Advanced View Settings dialog box. Create a conditional formatting rule. Example conditional formatting rules. Make all messages from John Kane appear in red.

Make all messages that contain the word Contoso in the subject appear green. Make all messages that contain the word holiday in the subject or message body appear blue. In the Current View group, click View Settings. A set of default rules appears.

This includes the Unread messages rule. This rule makes unread messages appear bold in the message list. In addition, any conditional formatting rules that you created in the Organize pane with an earlier version of Outlook appear.

To change the criteria for a rule, click the rule, and then click Condition. To add a new conditional formatting rule, click Add , in the Name box, type a name, click Font to specify the formatting, and then click Condition to specify the criteria for this rule. These are some examples of conditional formatting rules that you can create in Outlook Note: The name must exactly match the full name that appears on messages that you receive. Top of Page. Change fonts.

Automatically change incoming message colors and fonts based on sender, subject, or recipients. Need more help? Expand your Office skills. Get new features first. Was this information helpful? Yes No. Any other feedback? The more you tell us, the more we can help. How can we improve? Send No thanks.



Automatically change incoming message colors and fonts based on sender, subject, or recipients

Mark items as read when selection changes: Outlook will mark a message as read when you have clicked on it, and then move away from it and click on another message i. Example conditional formatting rules.